20 April 2011

Adding an Address

In order to correspond with a penpal or another friend, you need to know how to send a message to them. Use the Address screen to keep track of all their different addresses. One pal might have several addresses stored in PenPal Pro.
Launch this screen either by clicking on the "Addresses" button from the Penpals screen (which will automatically fill in the Name list) or from the Main screen (you will have to select a Pal by name). To add a new Address, click the button in the upper left corner.

There are only 2 required bits of information for Address, marked by a red asterisk (*): the pal's name and the kind of Address this is. The Address box then lets you write the address in a natural format, maybe all on one line for an email address, or over several lines for a physical address.

You can also record separately information about the region of this address (like a province or a state name), the country name, and any postal or zip codes.

The Start and End dates let you indicate when an address stops being useful. Maybe it's a temporary address while your pal is away at school, or a temporary job.

When everything is entered, click the "Save" button in the upper left corner.

Adding a Letter

Once you have a few correspondents saved in PenPal Pro, it's time to add a letter you received or sent.

That's what the Letters screen is for. Launch it either from the Penpal screen (which automatically fills in the Penpal information for you) or from the Main screen (you'll have to select the Penpal from the dropdown list)

To add a new letter, first click the "Add Letter" button in the upper left corner. If the Penpal name has been automatically filled in for you, move to the Date Sent / Received field. The system automatically fills in today's date, but you can change it.You can also add a description, to help you remember later any topics or key information in the letter.

In the "To or From me" box, indicate whether you sent or received the letter.
If your penpal sent the letter to you, your pal's "Reply Priority" will automatically fill in with their default value. Some pals need a prompt return and you might mark them as "High" priority, while others will only write every few months and might be "Low" priority. Of course, you can change the priority for any letter.
If you sent the letter, the "Auto-set Replied" button will be active. Click it to have PenPal Pro automatically mark any and all letters from this Pal as "Replied." (This keeps your "Letters I Owe" report accurate, so you always know whose turn it is to write).

When everything is filled in to your satisfaction, click the "Save" button et voila, you are keeping track of your Penpals!

PPPro Main Screen

When you launch PenPal Pro, the first thing you see is a decorative splashscreen. Then, after a couple seconds, you are automatically taken to the Main screen. From here, you can access all the features and functions of PenPal Pro.

The Main screen has 4 tabs. The first tab is the "People" tab. From here, you launch all the forms that let you add or find data about your penpals and other correspondents.
Since the whole point of the system is to keep track of your correspondents, the Penpals button is front and center and extra-large. Click on it to go to the Penpals data screen.
Below it are buttons to take you to the Letters screen, the Addresses screen, the Hobbies screen, the Languages Spoken screen, and the Important People and Important Dates screens.
When you click on one of these buttons from the Main screen, data for all correspondents is included. For example, clicking on the Addresses button brings up the Address form, from which you can review all addresses in your database. You can also see addresses just for a single person, by clicking the Penpals button first, and then from the Penpals form, click the Addresses button.

The Reports tab on the Main screen lets you access all of the Reports built into the PenPal Pro system. You can see whose turn it is to write with the "Letters I Owe" report. You can scan for upcoming important dates (birthdays, anniversaries, etc) with the "Upcoming Dates" report. You can list your correspondents by country with the "Pal Nationality" report. And so on.

The Lists tab of the Main screen gives you access under the hood of the PenPal Pro system. You can change or add new items to the dropdown lists that you see on other forms. This lets you tailor the system to your needs.

Is a country missing? You can add new ones using the "Countries" list. Do your pals have hobbies that are not found in the current list? Add as many as you need with the "Hobbies" list. You can add or change the kinds of correspondents, or addresses, or special occasions.

19 April 2011

Adding a new Penpal

This is the first step in tracking information about a correspondent. You get to the Penpal form (see image) by clicking on the Penpal button on the Main form

Use this form to enter some information about this Penpal. You have to fill in the fields identified by a red asterisk (*) but all other information is optional; enter it if you know it and want to keep track of it.

When you have entered all the information, click the "Save" button

Announcing PenPal Pro ver 2.2!

PenPal Pro v2.2 is now available for download!

Keep track of all your correspondents - penpals, family and friends. Store in one quick and easy place information about their hobbies, languages spoken, and the siginficant people and dates in their lives. Track the mail and packages you send and receive, and details about any special enclosures like gifts.

PPPro 2.2 includes all the features from PPPro 2.1 plus the following improvements:
  • Better layout of all System List forms;
  • Bugs fixed on Enclosures form;
  • Added an "About" tab to the Main form, containing Version, copyright, contact, and more info
  • Added a Registration Code button to the About tab, for Demo, Free and Gold editions
  • Converted to MS-Access 2007 file format
  • Fixed a bug to set the Reply Priority automatically, based on this pal's default (on LETTERS form)
  • Made formatting for all Reports more consistent